Office Manager

Office Manager
Glasgow City Centre
£35k-40k
Full time, Permanent
 
Pertemps are currently recruiting for an Office Manager for their reputable client based in Glasgow. This role is extremely varied and will provide top service to clients and colleagues within the business.  The Office Manager will oversee the day-to-day running of the office, ensuring seamless administrative support to various departments. This hands-on role includes managing a small but vital support team, coordinating office processes and liaising with stakeholders. You will also take the lead in organising training, marketing initiatives, and both client and staff events to promote engagement and a positive workplace culture.
This role is well suited to a professional and adaptable individual. You must have previous experience in a secretarial/office management role and be able to work in a professional, customer facing environment. The hours for this role are Monday to Friday, 9-5 with a potential day working from home, but ideally fully on-site.

Key Responsibilities:

• Supervise and mentor a support team of three (a secretary, admin assistant, and office assistant), ensuring high standards of efficiency and service delivery.
• Provide PA support to the Partners and assist during busy periods or staff absences
• Offer secretarial assistance to the wider team as needed.
• Act as the primary liaison with external IT providers, managing systems, contracts, and regular IT reviews
• Ensure health and safety compliance.
• Oversee supplier and contractor relationships for maintenance and facilities management.
• Support with paperless championing.
• Manage office expenses, including credit card, pay-in, and cheque reconciliations.
• Oversee the monthly and quarterly billing process, including preparing, reviewing, and issuing client invoices.
• Supporting with staff training.
• Collaborate with Partners and client teams to resolve billing queries efficiently.
• Organise and support with client and company events.
• Handle any marketing such as maintaining company website and external communications.

Candidate Requirements:

• A detail-oriented professional who can juggle multiple responsibilities with ease.
• Excellent written and verbal skills to liaise effectively with team members, clients, and external partners.
• Strong IT skills, including experience with systems management and process improvement.
• Proven expertise in managing reconciliations, budgets, and billing processes.
• A background in office management, ideally within a professional services environment, with a proven ability to lead and motivate teams.

For more information on this vacancy please contact Codie Smith at Pertemps.
Pertemps acts as both an employment business and an employment agency.