Administrator

Our client, a highly respected Higher Education establishment based in Glasgow, requires an Administrator on a temporary basis for approximately 6 months. The salary for the position is £13.38/hour, working 35 hours per week Monday to Friday.

Main purpose of role:
To provide administrative and secretarial support to the HR Director in all areas of work. This is a hands-on role to assist in the delivery of a consistent, professional and high-quality administrative support service, whilst maintaining confidentiality, discretion and security at all times.

Accountabilities/Responsibilities:

• Carrying out day to administration and secretarial duties for the HR Director and HR Team
• Administering HR related meetings, including booking appropriate venues, coordinating diaries and arranging any required equipment; organizing travel and accommodation; note taking and following-up meeting actions
• Responding to standard queries received by telephone and via the HR/Employee Self Service inboxes, and escalating queries to the correct member of the HR team when required
• Updating employee details on the integrated HR/Payroll system, e.g. new starters and leavers, contractual changes including salary changes and working patterns and requests in relation to annual leave
• Updating and contributing to the content of the HR sections of the intranet
• Updating and manage the filing of HR related materials within both the HR office and the public drive
• Collating standard data reports for HR related committees and projects
• Assisting in the development of new initiatives, project and procedures
• Contributing to the organisation and coordination of HR events
• Collating, recording and analysing information
• Acting as the first point of contact for the department
• Distributing mail received

Key Skills and Requirements:

• A comprehensive knowledge of Microsoft Office and an ability to learn new software if required
• Good, accurate keyboard skills
• Excellent written and verbal communication skills
• An ability to communicate courteously, confidently and effectively at all levels across the Institution
• A methodical approach to the completion of tasks, prioritising workload effectively to meet deadlines and ensure an efficient service is maintained
• A willingness to undertake relevant training and development
• Educated to Higher level (or equivalent) or have relevant experience in a similar role
• Previous administrative experience
• Previous experience of providing a secretarial-type support for a senior member of staff
• Experience working both as part of a team and independently under own initiative