HR Shared Services

232102658

£28,000 - £30,000 Per Annum

Full Time

Permanent

Glasgow, Glasgow City

Human Resources And Recruitment

Posted 13 hours ago

Expires In 29 Days

Job Description

HR Shared Services Administrator
Contract: Fixed-term, 12 months
 
Our client are currently seeking a highly organised and detail-oriented HR Shared Services Administrator to join their team in Glasgow. Our client is offering a hybrid working model (2 days in the office per week). This role plays a key part in supporting their UK HR operations, while also contributing to processes across their wider EMEA region. Working as part of a collaborative and service-focused team, you will deliver high-quality support across the full employee lifecycle, ensuring compliance with policy and process, and delivering an exceptional employee experience.
 
Key Responsibilities:
 
Employee Lifecycle Support:
  • Accurately administer changes to terms and conditions of employment, ensuring appropriate authorisation and updates across HR systems and employee records.
  • Manage employee benefits administration, including updates to the UK Flexible Benefits system.
  • Complete employment verification requests and oversee the probation process.
  • Administer absence and family leave policies using the MyHR absence management tool.
 
Onboarding & Offboarding:
  • Partner with the Resourcing team to deliver a seamless onboarding experience.
  • Schedule and coordinate interviews as required.
  • Process leaver information and liaise with employees and line managers regarding holiday calculations for payroll.
  • Maintain accurate data in MyHR (Oracle), including new starters and cross-border transfers.
  • Liaise with third-party providers for pre-employment checks and immigration documentation.
  •  
Payroll Preparation:
  • Maintain the payroll input tracker to ensure timely and accurate processing of starters, leavers, contractual changes, and benefits.
 
Wider HR Team Support:
  • Assist with procurement and vendor management.
  • Support Reward and HRIS teams with cyclical activities and UAT (user acceptance testing).
  • Provide admin support to Talent & Development and Diversity, Equity & Inclusion initiatives.
 
About You:
  • Experience in HR administration, with knowledge of the full employee lifecycle.
  • Confident communicator, able to explain policies and processes clearly.
  • Highly organised, detail-oriented, and able to manage multiple tasks effectively.
  • Strong working knowledge of Microsoft Office (Word, Excel, Outlook).
  • Experience with HR systems essential – Oracle knowledge highly desirable.
  • Understanding of data protection and confidentiality requirements.
  • Flexible, collaborative and open to change.
  • Passionate about delivering a positive and professional employee experience.
 
What They Offer:
  • Competitive salary (£28,000–£30,000)
  • Annual bonus and pension scheme
  • 25 days annual leave, plus the option to buy 5 additional days
  • Private medical cover
  • Life assurance
  • Employee Share Purchase Plan
  • Subsidised gym membership
  • Cycle to work scheme
  • Employee assistance programme
  • 1 day annual charitable leave
  • Supportive and inclusive working culture