Administrator

We are delighted to be recruiting a Property Administrator who will provide support to the Asset Management Team in delivering all aspects of the administrative, financial, capital, and operational management of their property portfolios.

Key Responsibilities

• Supporting the Asset Managers in their day-to-day roles.
• Assisting in void management and marketing of properties.
•  Arranging commissioning of EPCs and lease plans.
•  Managing keys held at the office in conjunction with the property management team.
•  Handling internal and external enquiries and directing them to the relevant Asset Managers or Property Managers.
•  Arranging meetings for the Asset Management team including booking rooms / venues and arranging IT and refreshments for attendees.
•  Arranging bulk mailings and e-mails and preparing and sending pre-drafted formal letters as required by the Asset Managers/Property Managers.
•  Coordinate and collate management reports for the Asset Management Team using the in-house software.
•  Providing information to Councils to ensure business rates bills are accurate and that any vacancy changes are notified to the relevant authority.
• Monitor and action emails on behalf of Asset Managers as required
•  Produce and circulate Tenant Notifications and associated documentation
•  Forward maintenance issues to Surveyors as directed
•  General administration tasks to include arranging meetings/rooms and refreshments, booking train tickets/accommodation, preparation of expenses

Person Specification

• Willingness to learn and develop on the job skills and knowledge
•  Strong organisational skills
•  Ability to use own initiative
•  Willing to be proactive in taking on work
•  Ability to manage workloads on a time critical basis
•  Flexibility and willingness to take on ad-hoc tasks as the need arises
•  Positive "can-do" attitude, enthusiastic
•  Articulate with good Communication skills
•  Personable with good telephone manner
•  Team player

Qualifications / Training

" GCSE Grade C or above in English & Math's or equivalent
" Previous administrative experience is essential.
" Previous property experience is ideal.
" IT training will be provided as required